Managing Posts within WordPress

What are WordPress ‘Posts’

In WordPress there are two main types of content: Pages and posts. Posts are most commonly dealt with as blog entries, press releases, news items and other article types where there is multiple items of each. Within most themes posts are displayed in chronological order. Working in more complex scenarios posts may be used to create products in a ecommerce site or other items. These are often referred to as ‘Custom Post Types’.

What is Covered in This Video

  • What are WordPress Posts
  • How to manage posts (create,edit)
  • Different publishing options an statuses
  • Visibility/Privacy settings
  • How to set a featured image and what it takes to make those work.

Video Transcript
Hi there. We’re going to talk about posts in WordPress. In WordPress, there are basically two types of content when you’re thinking about web pages. Those are posts and pages. I go over pages in another tutorial, however, very simply, pages are things you can think about as singular items like about us, and contact us. Posts are something where you have multiples. So, this is where your blog entries are going to go, your press releases, maybe your news articles, and so on depending on what kind of site you have.

Let’s go to the dashboard here and start to manage the posts within our WordPress installation. On the left side you’ll see a menu here for posts. You can go to all posts to review all the posts that are currently within your system. When you first install WordPress you’ll have the Hello World blog post just as a sample post.

Let’s go ahead and take a look at that one. Just like anything else, it’s very simple. You’re going to have your title, and then, of course, your main body here. On the right side we have the publish status. This can be set to published, which means it’s actually available on your website for the public, pending review, or draft. Pending review and draft are two statuses that keep it private or I guess hidden from the public and within the admin for future publication. Visibility is another point that you can change in order to make it visible on the front end. The default is public. You may have some other options depending on your theme.

You notice with this one we have stick this post to the front page. Not all themes will have this option. You may have a theme that gives you different options. Password protected basically means you can put a password on it so it is available on the public side, though to review its contents a user will need a password. Private means that it is also available, but a user must be logged in within the WordPress system in order to see the content.

Then we have our publish date. The publish date is going to default to the current date and time. However, this can be used in order to set future publication. So, if you want to write a whole bunch of blog entries, for example, and then set this to a future date they will become available on the website at that date and time. This option is also available within pages, though typically pages are not set up to work this way and blog posts are, in most themes.

Next, we have categories. Categories are a way of basically categorizing everything at a very high level so if you have multiple kinds of posts within your WordPress site. For example, if you have a blog and you have a press release section or an in the news section, this is where you’re going to tag which part of the website this post should be published to. Now in a minute I’m going to show you how you actually create categories and manage those. They’re very easily done. Again, think of these as folders or a high level way of organizing your posts.

Then we have tags. Now, tags, I’m sure you have seen them on blogs and so on, but basically, it’s a more granular level of organization. You may have, for example, a post that belongs in your blog section but is tagged technology. As well, you may have a news release that is within the news release section but is also tagged technology. That’s just one example of how you would use that. The tags are going to tie those two things together. So, a link on the site’s going to allow a user to click a tag, that technology tag in our example, and see all articles or posts within your website that have been tagged technology.

Finally, we have the featured image. I’m going to remove this one just so that I can go ahead and add a featured image here. Very easy. Go ahead and pick an image that you have on your WordPress site where you can upload a new one and click set featured image. That’s going to appear here. The beauty here is that there’s no real editing to do. Typically the theme is going to format the picture, it’s going to size it, and it’s going to take care of just about everything for you.

Now, a couple of notes here. Just like in pages, the theme has to be enabled to display a featured image. Let’s go out here and take a look at our post. You’ll see here that we have our featured image. It’s sized and cropped to be this rectangle here; title, the body, and then we have comments, too. You can turn comments on and off within the settings of your site. However, I think by default they are turned on for posts. So, if we go back to editing our post here you’ll notice that that’s basically it in regards to how you’re going to control the content of various posts.

Under posts on the menu we’re going to go to categories. This is where you’re going to control those high level categories I was talking about. For example, I know we have some silly demo items here such as mountains, and press release, and demos. Uncategorized is the default category that comes with WordPress clean install. However, you can create an unlimited number of categories within the system. Categories can be within categories, and you can get quite complex here. Again, the simple model here is that’s a high level hierarchy of content so you can organize the posts as press releases, blog articles, and so on.

Finally, we have tags. Now, tags we talked a little bit about a moment ago when we were looking at our post in the edit screen. You can add tags here, however, I typically find that it’s easier to control tags from within the post itself. You can actually just type out the tags you want to use here or choose from the most used tags. This is a great way to quickly tag your items without having to go to a separate control screen

And that’s the high level overview of how to control posts within the WordPress system.